{"id":179233,"date":"2017-07-24T09:12:00","date_gmt":"2017-07-24T14:12:00","guid":{"rendered":"https:\/\/www.ntegrait.com\/office-2016-vs-office-365-pick-the-right-one-for-your-organization\/"},"modified":"2017-07-24T09:12:00","modified_gmt":"2017-07-24T14:12:00","slug":"office-2016-vs-office-365-pick-the-right-one-for-your-organization","status":"publish","type":"post","link":"https:\/\/ntegrait.com\/office-2016-vs-office-365-pick-the-right-one-for-your-organization\/","title":{"rendered":"Office 2016 vs. Office 365: Pick the Right One for Your Organization"},"content":{"rendered":"

Office 2016 and Office 365 are very different products with some things in common. Here\u2019s exactly what you get with each.<\/h2>\n

As Microsoft has added more products and expanded its services \u2014 plus started to rebrand some of its older services into new packages \u2014 it can be difficult for business leaders and professional workers to follow just what the company is actually selling. The famous example is \u201cOffice 365\u201d and \u201cOffice 2016\u201d which sound very similar but are in fact two very different things aimed at different buyers.<\/p>\n

\"Office<\/p>\n

Now that Microsoft is talking about \u201cMicrosoft 365<\/a>\u201d as a combination of traditional tools and newer services, the waters are getting even more muddy. So let\u2019s stop and take a moment to look at two core offerings from Microsoft \u2014 Office 2016 and Office 365, and how their foundational differences impact everything else. There\u2019s a lot more to these offerings than some strange numbers. Here\u2019s what you can expect from both.<\/p>\n

Office 2016<\/strong><\/h3>\n

Office 2016 Is the Traditional Software Suite<\/strong><\/p>\n

Back in the day, the Office apps \u2014 Word, Excel, and PowerPoint were what most people thought of \u2014 were easy to understand. If you wanted one, you bought a package that include both the disk loaded with the program and the license that allowed you to use it. Problem solved! But over time, buying options became more complicated for organizations and software began to be organized into different, more flexible categories. The arrival of cloud computing changed the buying model even more, until someone new to the process could be understandably confused about just what they were buying.<\/p>\n

Office 2016 retains the simplicity of the \u201cold way\u201d of buying and gives you the long-term programs that Microsoft originally became famous for. You get a permanently downloaded version of Word, PowerPoint, and Excel, and depending on the version you also tend to get Outlook, Publisher, Access, and maybe OneNote. The \u201c2016\u201d here is the important part: Microsoft doesn\u2019t update its software with a new version every year, and sometimes waits a few years before releasing a new permanent download. That download with get periodic patches as time goes on, but it will eventually be replaced by a new version (understandably, many people stick with the old versions for a long time anyway, although this can eventually cause compatibility issues).<\/p>\n

You Buy It Only Once, for One Computer<\/strong><\/p>\n

That first download is the only one you need to use the Office 2016 \u2014 barring patches and updates to fix bugs, of course. The license is yours. There are advantages to this approach. For example, it makes it a lot easier to work without a connection to the internet, and you only need a connection when you want to share your documents or publish them.<\/p>\n

However, when you buy Office 2016, you are buying only one license for one computer. This makes Office 2016 a little weird for companies \u2014 families and students have no problem with this single purchase model, but companies can\u2019t really buy a new version of Office 2016 for every computer they have. The closest they can get is a package deal with Microsoft to buy a number of computers, all with Office 2016 downloaded (something Microsoft prefers to replace with Office 365 for its professional clients, so this may be more difficult than it sounds).<\/p>\n

There Are a Number of Different Versions Based on Individual Need<\/strong><\/p>\n

First, there is a PC version and a Mac version, and you\u2019d better know which one you are getting. Second, there are several different classifications for Office 2016, including Home & Student, Professional, and so on. Office 365 also has a variety of classifications, but they are very different and focused mostly on pricing packages.<\/p>\n

There Is a Free Online Version<\/strong><\/p>\n

Don\u2019t want to pay? Microsoft also offers\u00a0a web app for Office 2016 products<\/a>\u00a0\u2014 well, Word, Excel, PowerPoint, and OneNote, but that\u2019s enough for the average startup. The key is that you have to have an internet connection at all times to use these web apps, but otherwise they are compatible with modern Windows data. It\u2019s also an interesting move from Microsoft that indicates the company sees future profits lying in Office 365, not one-time sales.<\/p>\n

Office 365<\/strong><\/h3>\n

Office 365 Is a Professional Service that Provides Access to Traditional Software<\/strong><\/p>\n

Office 365 functions as a service, not a single purchase. While there are Office 365 plans for students and individuals at home, the service holds the most value for organizations. Purchase this service, and you get a pre-arranged number of access options (the home version, for example, allows you to share it with up to four people). This access includes Word, PowerPoint, Excel, Publisher, Outlook, OneNote, and any other apps that you could get with Office 2016. However, your access to these apps isn\u2019t permanent. If you stop the service, you lose the ability to use these apps. You can still look at files, but you won\u2019t be able to do anything.<\/p>\n

It Also Has Many More Tools<\/strong><\/p>\n

Office 365 also goes far, far beyond Office 2016 with a plethora of cloud-powered tools and apps that you can use. It offers data sharing with other Microsoft products like SharePoint, allows administrators to get Threat Intelligence updates, and gives a very sizable 1TB of online storage space per user to store all your documents. Calendars, the Yammer social app, Skype chatting \u2014 everything can connect to it and share files through Office 365. That\u2019s great news for organizations with lots of data needs, but it does require a much higher learning curve than Office 2016.<\/p>\n

It Is Subscription-Based with a Variety of Business Plans<\/strong><\/p>\n

You pay per user, per month\u00a0for Office 365<\/a>. Packages vary based on needs. The home-friendly version doesn\u2019t include business email and is available for $12 per month. The Enterprise E5 version includes absolutely everything and costs $35 per user, per month. It doesn\u2019t take a lot of math to see that Office 365 is more expensive than Office 2016, even if you only use it for a couple years. The two aren\u2019t competing in terms of price, but rather in what they offer.<\/p>\n

It\u2019s Designed to Be Scalable and Flexible<\/strong><\/p>\n

Office 365 allows you to easily add more users and expand your specific apps and services as needed. Individuals may not need this, but it\u2019s a very important function for companies interested in expanding in the future.<\/p>\n

Speaking of expansion, are you trying to adopt new data services and aren\u2019t sure if you should choose something like Office 365? Let us help! {company} provides IT services to {city} businesses that need the latest data solutions. To learn more, contact us at {phone} or {email}.<\/p>\n

\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"

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