{"id":179296,"date":"2017-12-21T05:21:00","date_gmt":"2017-12-21T10:21:00","guid":{"rendered":"https:\/\/www.ntegrait.com\/8-easy-steps-to-thin-your-bloated-inbox-for-the-new-year\/"},"modified":"2017-12-21T05:21:00","modified_gmt":"2017-12-21T10:21:00","slug":"8-easy-steps-to-thin-your-bloated-inbox-for-the-new-year","status":"publish","type":"post","link":"https:\/\/ntegrait.com\/8-easy-steps-to-thin-your-bloated-inbox-for-the-new-year\/","title":{"rendered":"8 Easy Steps To Thin Your Bloated Inbox For The New Year"},"content":{"rendered":"<p><strong>The new year is right around the corner. Thinning your inbox before next year may seem like a daunting task. It doesn\u2019t have to be when you use our 8 easy steps and the tools we recommend. You will have that streamlined inbox of your dreams and a happy mail administrator going into 2018.<\/strong><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-20171\" src=\"https:\/\/ntegrait.com\/wp-content\/uploads\/2017\/12\/ThinkstockPhotos-527087429-1.jpg\" alt=\"Bloated Email Inbox\" width=\"507\" height=\"338\" \/><\/p>\n<p>If you don\u2019t mind me asking, \u201cWhich email user have you become?\u201d The studious empty inbox practitioner or the depressed email junkie with 35,000 email squatters taking up residence in your inbox, dormant and unread?<\/p>\n<p>If you are the junkie and collecting countless unread emails doesn\u2019t alarm you, what about having to wait for a 12-hour download of your entire inbox? Because a restore was required for your off-site backup, and you won\u2019t have access to those important client emails, that require immediate attention.<\/p>\n<p>Would that get your attention? Then let me ask you,\u00a0<em>\u201cHow full is your inbox with dead or unread emails, that are sitting there, collecting dust?\u201d<\/em>\u00a0Don\u2019t know? That\u2019s okay. Here are your\u00a0<strong>8 Easy Steps To Thin Your Bloated Inbox For The New Year<\/strong>.<\/p>\n<p><strong>Step 1: Empty These 3 Folders and Rid Yourself of Email Squatters.<\/strong><\/p>\n<p>This is the easiest step, to begin with. Start with your Spam, Junk and Trash folders. Nothing important will sit in these folders. Everything in these folders must be removed daily. If your email server has an option to,\u00a0<em>\u201cdelete it forever\u201d<\/em>\u00a0then use it. <strong>A word of caution:<\/strong> Some whitelisted emails will find their way into these folders, due to email filters continually updating. So, check before deleting.<\/p>\n<p><strong>Step 2: Delete Html Newsletters You Never Read.<\/strong><\/p>\n<p>If you have unread HTML newsletters, older than a week, read them or delete them.<\/p>\n<p>Html newsletters:<\/p>\n<ul>\n<li>Are larger files<\/li>\n<li>Take longer to load due to images downloading<\/li>\n<li>Are Time sensitive and update weekly<\/li>\n<li>They become outdated when the next issue arrives<\/li>\n<\/ul>\n<p>If a particular issue has content worth keeping, print it out or save it to your computer. Then delete it from your inbox to free up needed space.<\/p>\n<p><strong>Step 3: Unsubscribe From Newsletters You Stopped Reading.<\/strong><\/p>\n<p>When unsubscribing from a text or Html newsletter, you have 2 options. Typically, at the bottom of an email newsletter, you should see an \u201cUnsubscribe me\u201d link. You click it. Next, you are instantly unsubscribed or taken to an unsubscribe page to finish the process.<\/p>\n<p>If you subscribe to multiple newsletters, there is a faster way to unsubscribe and get off their lists. It\u2019s called <em>Unroll.me<\/em>. It is a free tool that lets you unsubscribe from multiple newsletters all at once. You can also pick only certain newsletters to unsubscribe. As a bonus, Unroll.me will also catch any newsletters coming into your inbox and ask you if you want to unsubscribe.<\/p>\n<p><strong>Step 4: Make Folders For The Newsletters You Do Want to Keep<\/strong><\/p>\n<p>If you have newsletters you read on a regular basis and don\u2019t want to delete them, make a folder and label it, \u201cSubscriptions\u201d or \u201cNewsletters\u201d. This keeps your newsletters separate from your higher priority emails.<\/p>\n<p>Then inside the subscription folder create subfolders. These folders will be individually labeled by the newsletter title. For example \u2013 Huffington Post, Forbes, National Geographic and so on.<\/p>\n<p><strong>Step 5: Delete All Emails That Are Outdated and Irrelevant.<\/strong><\/p>\n<p>If you have emails, with outdated information no longer useful, then delete them. The only exception is a series of conversation emails. These serve as your paper trail dialogue you had with an individual about a project. Should a problem or questions arise, just refer back to the thread.<\/p>\n<p>With these email threads, create a folder and label it \u201cPast Projects\u201d. In that folder create subfolders and label them per project name i.e. \u201cConversation \u2013 Smith Satellite Upgrade\u201d or \u201cConversation \u2013 Rivera Panel Install\u201d.<\/p>\n<p><strong>Step 6: Create Separate Email Accounts For Work and Personal.<\/strong><\/p>\n<p>Having work and personal emails on one account is distracting. You become unproductive and slows your momentum down. In some instances, you will be violating your company\u2019s email policies having work and personal emails on your company\u2019s computer. To avoid this, set up a separate account and forward all personal emails to your new account.<\/p>\n<p>Applying, <em>\u201cWork emails at work and personal emails at home\u201d<\/em> principle, your inbox will see a significant reduction in email traffic and unread messages.<\/p>\n<p><strong>Step 7: Make Folders and Utilize Them.<\/strong><\/p>\n<p>This step is to create a folder system that seamlessly sorts your emails for you. How you sort your emails into folders depends on several factors or your preferences.<\/p>\n<p>Such as:<\/p>\n<ul>\n<li>Types of emails<\/li>\n<li>How quickly you must respond<\/li>\n<li>Subject<\/li>\n<li>Sender<\/li>\n<li>Or a mixture from the list above<\/li>\n<\/ul>\n<p>Example: Me and a client are always emailing back and forth. I don\u2019t always have time to read their response. So, I set up their folder and create a filter that sends their emails automatically into their folder. Now when I get a chance I can click on their folder and review their email.<\/p>\n<p>With your folder system in place, it cuts down the time you spend sorting emails and keeps your inbox bloat free.<\/p>\n<p><strong>Step 8: Clear Out Your Deleted Folder.<\/strong><\/p>\n<p>Now, you have gone through and deleted everything you can possibly delete, it\u2019s time for our final step. This step will be done once a month. Open your email\u2019s \u201cDeleted\u201d folder and clear it out. This will serve 2 purposes.<\/p>\n<ul>\n<li>Should your email system crash and a recovery are needed, an empty \u201cDeleted\u201d folder cuts down on restore time.<\/li>\n<li>It speeds up your email\u2019s load time.<\/li>\n<\/ul>\n<p>In addition to these 8 steps, there are tools and plugins to curb your inbox\u2019s appetite for unwanted emails.<\/p>\n<p><strong>Tools for the Job<\/strong><\/p>\n<ul>\n<li><strong>Boomerang<\/strong>\u2013 if you are using Gmail Inbox, use this app for an email, when you don\u2019t have time to respond. That email will come back up in your inbox later when time to respond is convenient.<\/li>\n<li><strong>MailDrop<\/strong>\u2013 this is a helpful tool when you need an email address for an online form, but are concerned of the spam email you may receive later. This website gives you a temporary email. You can use it for giving out information, without having to worry about receiving any junk mail later.<\/li>\n<li><strong>AwayFind<\/strong>\u2013 This app allows you to receive a text message of any, \u201cEmergency emails\u201d from your work email. And you don\u2019t have to integrate it fully, onto your mobile device. This solves the problem of keeping your work email separate from your personal life. You will no longer miss anything important or that needs immediate attention.<\/li>\n<li><strong>IFTTT<\/strong>\u2013 \u201cIf This Than That\u201d, is a great tool for setting certain tasks to automate themselves.<\/li>\n<\/ul>\n<p>For example:<\/p>\n<ul>\n<li>You can have a text sent to you when certain people email you<\/li>\n<li>You can have attachments in all emails automatically uploaded to Dropbox<\/li>\n<li>Schedule reminders for starred emails, and much more.<\/li>\n<li><strong>Sortd<\/strong>\u2013 this tool will automatically sort your incoming emails into separate categories depending on the requirements you set. It is one of the most highly used and in demand tool available currently.<\/li>\n<\/ul>\n<p>All these tools are free or low-cost, making incoming emails a breeze to handle, once these tools are set in place. When your inbox is thinned, your productivity and focus will increase. You can prioritize, and email manage, easier than before.<\/p>\n<p>Finally, you will feel much better after thinning your bloated email. Hopefully, our 8 easy steps and tools help you accomplish all your new year\u2019s resolutions in 2018 and make your mail administrator happy!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The new year is right around the corner. Thinning your inbox before next year may seem like a daunting task. It doesn\u2019t have to be when you use our 8 easy steps and the tools we recommend. You will have that streamlined inbox of your dreams and a happy mail administrator going into 2018. If&hellip;<\/p>\n","protected":false},"author":5,"featured_media":158472,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[8],"tags":[],"class_list":["post-179296","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>8 Easy Steps To Thin Your Bloated Inbox For The New Year - IT Services in Virginia<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ntegrait.com\/8-easy-steps-to-thin-your-bloated-inbox-for-the-new-year\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"8 Easy Steps To Thin Your Bloated Inbox For The New Year - IT Services in Virginia\" \/>\n<meta property=\"og:description\" content=\"The new year is right around the corner. 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